The register of importing entities is one of the registers maintained by the President of the Energy Regulatory Office in connection with the process of ensuring fuel and fiscal security of the state. Entry into the register is made by the way of an administrative decision and applies to all entities (natural persons, legal persons and organisational units without legal personality) importing liquid fuels into the territory of the Republic of Poland – both as a part of inter- community acquisition (from European Union countries) and as a part of import.
The requirement to obtain an entry in the register does not, however, apply to all liquid fuels, but only to those fuels indicated in the Regulation of the Minister of State Assets on a detailed list of liquid fuels that require a licence for production, storage or reloading, transmission or distribution, trading, including trading with foreign countries, and whose import requires entry in the register of importing entities.
The register of importing entities is public and the respective information is available in the Public Information Bulletin and on the website of the Energy Regulatory Office. In the event of any change in the data or discontinuation of the import activity, the importing entity shall be obliged to submit an application for amendment of the registration or for removal of the registration from the register, respectively.
Only when an entrepreneur has been entered into the register of importing entities, he is formally allowed to start importing liquid fuels into the territory of the Republic of Poland. If an entity commences and operates without the required administrative decision, it may be subject to a fine of up to PLN 2.5 million.
The entry into the register of importing entities is associated with additional reporting and information obligations imposed on the entrepreneur.
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